01Check your landline capabilities

  • Before setting up a conference call, it's important to ensure that your landline can support this feature. Check with your service provider or refer to the user manual to confirm if your landline allows conference calling.
  • Verify the maximum number of participants that can be included in a single conference call. Some landline services may have limitations on the number of participants that can join.
  • Make sure you have the necessary equipment, such as a conference phone or handset, if required for your landline setup.

02Schedule the conference call

  • Choose a suitable date and time for the conference call. Consider the availability and time zones of all participants to ensure convenient participation.
  • Contact all intended participants and inform them about the scheduled conference call. Provide them with the date, time, and any other relevant details they may need to join the call.
  • Consider sending out calendar invitations or email reminders to ensure everyone has the call details handy and doesn't miss the conference.

03Prepare for the conference call

  • Create an agenda for the conference call. Outline the topics to be discussed and any materials or documents that need to be shared during the call.
  • Prepare any necessary presentation slides or visual aids in advance if required.
  • Test your landline connection and ensure it's working properly. Check for any technical issues that may hinder the conference call experience and resolve them beforehand.

04Initiate the conference call

  • Dial the access number or conference bridge number provided by your landline service provider. This is usually a specific phone number or extension that allows you to connect to the conference call service.
  • Enter the unique PIN or access code when prompted. This code is usually provided to the host or organizer of the conference call.
  • Follow the automated instructions to add participants to the conference call. Depending on your landline service, you may need to dial specific numbers or use special codes to invite participants.
  • Wait for all participants to join the conference call. Once everyone is connected, you can begin the meeting or discussion.
  • During the call, ensure good etiquette by speaking clearly, identifying yourself when speaking, and allowing others to contribute.
  • Make use of any conference call features available, such as mute/unmute, conference recording, or participant management, as per your landline service capabilities.

05Wrap up the conference call

  • Before ending the conference call, summarize the key points discussed and any follow-up actions required.
  • Thank all participants for their time and input.
  • Remind participants of any upcoming meetings or next steps.
  • If necessary, share meeting minutes or a summary of the conference call with all participants for reference.
  • Disconnect the conference call by following the instructions provided by your landline service provider.

Conclusion

Setting up a conference call on a landline doesn't have to be complicated. By following these steps, you can easily organize and conduct a successful conference call that allows for effective communication and collaboration among participants.

MethodsDetails
Check landline capabilitiesVerify if your landline supports conference calling and the maximum number of participants.
Schedule the callChoose a suitable time, inform participants, and send reminders if necessary.
Prepare for the callCreate an agenda, gather materials, and test your landline connection.
Initiate the callDial the access number, enter the PIN, and follow instructions to add participants.
Wrap up the callSummarize key points, thank participants, and share any follow-up actions.
conference call
landline
setup