01Accessing the Out of Office Assistant
- Open Outlook on your computer.
- Click on the 'File' tab in the top left corner of the screen.
- In the drop-down menu, select 'Automatic Replies'.
02Setting up the auto-reply message
- Once the 'Automatic Replies' window opens, click on the 'Send automatic replies' checkbox.
- In the 'Inside My Organization' tab, enter the message you want to send as an auto-reply. This message will be sent to anyone within your organization.
- If desired, you can also set a different auto-reply message for people outside your organization by switching to the 'Outside My Organization' tab.
- Customize the message in the 'Outside My Organization' tab to fit your preferences.
- Click 'OK' to save your changes.
03Specifying the time range for auto-replies
- If you want to set a specific time range for your auto-replies, you can do so in the 'Automatic Replies' window.
- Under the 'Inside My Organization' tab, click on the option 'Only send during this time range'.
- Specify the start date, end date, and time range during which you want the auto-replies to be active.
- Click 'OK' to save your changes.
Conclusion
By following these steps, you can easily set up auto-reply in Outlook and ensure that people receive a timely response even if you're away. It's a convenient feature to use when you're on vacation, attending an event, or simply unavailable to respond to emails.
Methods | Details |
---|---|
Step 1 | Access the Out of Office Assistant |
Step 2 | Set up the auto-reply message |
Step 3 | Specify the time range for auto-replies |